2. The Information That We Collect
The ACCJ collects two types of information:
(1) Personally identifiable information: In the course of your dealings with the ACCJ you may provide us with personally identifiable information, including your first name, middle name, surname, workplace address, telephone and facsimile numbers and email address, home address, telephone and facsimile numbers and email address; cell phone number and email address, job title and function, profession, supervisors, department, business unit and location; educational and professional history; bank account details, credit card information, tax identification number and other information required for billing and payment; past transaction history with the ACCJ such as committee/board/chair membership; events attended, purchased publications, subscription information, order history for directory ads, mailing labels, donations, meal preferences and photographs. If you contact us by email, telephone, facsimile, postal mail or otherwise, we may keep a record of your contact information and correspondence.
3. How We Use the Personally Identifiable Information We Gather
We use personally identifiable information to: provide Members with lists of Members and contact information and to provide Members with updated information on other Members such as change of address, executive appointments, promotions, etc.; provide information to Members and Non-Members regarding ACCJ events, goods and services; compile, produce, edit and mail the ACCJ Membership Directory, ACCJ Journal and other ACCJ publications; compile, print and sell mailing labels to Members; sell ads in connection with ACCJ publications; provide networking opportunities and tools for Members; liaise and communicate with American, Japanese and other governmental and business groups to protect American business interests; provide Non-Members with promotional materials regarding ACCJ membership, events, goods and services available to Non-Members; provide Non-Members with information regarding Members to the extent that some Members have consented to such disclosure; respond to submissions of business proposals; perform accounting activities such as billing and payment; correspond with Members regarding billing and payment issues, membership and subscription renewals, etc.; and respond to inquiries from Members and Non-Members.
The ACCJ on occasion may open events to Non-Members, in which case information about such events may be sent to Non-Members. When Non-Members sign up for the respective event, their names will be included on internal attendance lists. In addition, Members may bring Non-Members to events as their guests, in which case the names of their guests will be included on internal attendance lists.
4. Methods of Disclosure and Member options for limiting disclosure
When personal information regarding Members is shared with Members or Non-Members pursuant to the purposes of use indicated in Section 3 above, the method of disclosure may be by direct person-to-person contact, telephone, facsimile, mail, email, internet website, ACCJ publications or mailing labels. Members may change certain preferences regarding the disclosure of their personal information to Members and Non-Members at any time (please refer to Section 5 below regarding "Obtaining, Changing or Deleting Personal Information; Handling of Complaints").
Notwithstanding any of the foregoing, we may provide personal information to certain delegates (including their employees, contractors, agents, and designees) or third party service providers to the extent necessary to enable them to perform certain administrative functions (such as providing photocopying, mailing, printing and website-related services (e.g., web hosting, website-related services and features, or maintenance services) on our behalf, or so that they may provide us with products and services, including tax and legal services; translation/interpretation services; benefits administration; and payroll services. We also may disclose personal information to any third party if we believe that we are required to do so by applicable law.
Please also note that, even without your consent, the ACCJ may use some of your personal information where it is legally permitted to do so.
5. Obtaining, Changing or Deleting Personal Information; Handling of Complaints
The ACCJ has established automated methods for Members to make appropriate changes to personal information as supplied by Members by accessing the online ACCJ Member Data Center: http://member.accj.or.jp. You may also request disclosure of your personal information and request that inaccurate information is corrected, amended, or, where appropriate, deleted by contacting our Privacy Officer.
Please note that the ACCJ may not disclose personal information where such non-disclosure is consistent with applicable law.
You may also request that the ACCJ cease the use of your personal information on the grounds that such personal information was used (including provision of held personal information to a third party) or acquired in violation of Japanese law.
If you have any complaints, you may contact our Privacy Officer.
The ACCJ will take the appropriate legal, organizational, and technical measures to protect personal information consistent with applicable law regarding the protection of personal information.
8. Links to Other Sites
Our sites may contain links to other websites. Please be aware that we are not and cannot be responsible for the privacy practices of non-ACCJ websites.
* * *
- not sharing the personal data in the print and/or online membership directories with non-members, including with colleagues in the same company who are not enrolled in the ACCJ.
- not sharing your ACCJ Member Data Center password with others and by changing the password when there is a possibility it has been compromised.
- not using ACCJ data for general solicitation purposes or for broadcast messaging.
- always clearly identifying yourself and the purpose of the contact upfront.
- contacting the ACCJ Privacy Officer when someone is believed to be misusing ACCJ member data and/or is misrepresenting affiliation with the ACCJ.
To report incidents that you believe involve improper solicitation or use of member data, write to our Privacy Officer.