ACCJ Event Policy
Programs include events that bring people together for the purpose of extending a clear benefit to ACCJ members. This member benefit should dovetail with one or more of the ACCJ’s four pillars: networking, information, advocacy and community. Programs should be relevant and compelling and appropriately and demonstrably meet the needs of ACCJ members.
ACCJ Event Policy
When committees are planning an ACCJ program, they are expected to follow the below-mentioned rules:
All ACCJ-hosted programs must appropriately and demonstrably meet the needs of ACCJ members. This member benefit should dovetail with one or more of the ACCJ’s four pillars: networking, information-sharing, advocacy and community.
All events must be planned to run in the black financially.
In the event of a cancellation for any reason, committees assume accountability for any resulting losses and are expected to address them through appropriate means (e.g., committee funds, sponsorship, etc).
All surplus returns to the ACCJ; it is not reserved for the committee that hosted the event.
As a non-profit organization, the ACCJ does not pay honoraria, travel, or commutation expenses to guest speakers. Meals or refreshments served at the event may be provided to the speaker with compliments.
As a general rule, the ACCJ does not co-host events with for-profit entities. Co-hosting with other foreign chambers and non-profit business organizations is encouraged.
All ACCJ-hosted programs must involve coordination by the ACCJ office. This means, at minimum:
Committee Associates must be notified well in advance of the planned meeting. Optimal lead time is 6 weeks in advance.
If outside parties, like speakers, are involved, their participation and level of involvement should be notified to the Committee Associate in advance of the event planning.
The venue must be determined in consultation with the Committee Associate.
Only the Committee Associate may contact and make agreements with external venues or vendors for ACCJ events.
The attendance fee must be determined in consultation with the Committee Associate.
All attendance fees must be budgeted and approved by the ACCJ office.
The event notice must be sent out through the Committee Associate
Event registration will be accurately recorded by the Committee Associate
No Solicitation Policy
Please review the No Solicitation Policy at ACCJ Events for details.
Force Majeure Clause
In the event of unforeseen circumstances such as weather, natural disasters, riots, strikes, etc., ACCJ events may suddenly be cancelled. In such circumstances, please check with the ACCJ office for more details.
