The Day of an ACCJ Event
Event Support
Committee Associate will be present at the event and will be available to support the committee chair and speaker regarding the venue and AV equipment.
Committee leaders planning events are encouraged to discuss their preferences with their committee associates at least a week before the event so that the necessary preparations can be made.
Committee leaders are also expected to play an active role in fostering networking by facilitating introductions among attendees.
Speaker
Guidelines for greeting the speaker and facilitating their experience and the entire order of events can be found in the ACCJ Speaker Internal Protocol, which should be reviewed by leaders prior to each event.
Master of Ceremonies (MC)
Please review the ACCJ Speaker Internal Protocol for details.
Head Table
Committee leaders may decide to have a “head table” at the event, in which case the Committee Associate will draft the head table.
Head table will include, but not limited to, the following:
speaker
speaker guest
emcee
committee leaders hosting the event
elected ACCJ Board of Governors and leaders
representatives from ACCJ Corporate Sustaining Member companies
representatives from co-hosting organizations, if present
ACCJ Executive Director
Seating assignments at the head table will be marked by tent cards at each place setting.
While a head table may be arranged as outlined above, committees are encouraged to also consider seating leaders at different tables throughout the room to better connect attendees to the ACCJ leadership and facilitate conversation more effectively.
Photography
For on-the-record events, ACCJ staff members may take photos to be used on the ACCJ website and ACCJ social networking sites (SNS) like Facebook, X, LinkedIn, and Instagram.
For off-the-record events, ACCJ staff may take photos for record-keeping and to share on SNS sites with the speaker’s permission. Photos taken during off-the-record events will be archived.
Video Recordings
The ACCJ does not permit distributing recordings of paid ACCJ events publicly on YouTube and social media platforms, since access to ACCJ events is an exclusive ACCJ member benefit.
Brief video excerpts of on-the-record events can be published with permission of the speaker and advance notice to the ACCJ Communications Department.
Name Tags
When appropriate, Committee Associates prepare name tags for event attendees.
ACCJ Leaders will have a red sticker on their name tags indicating that they are a leader.
New ACCJ members will have a blue sticker on their name tags.
Committee leaders are encouraged to welcome new members to the ACCJ and to their committees.
Post-Event
Following the event, committee leaders should follow up with participants as appropriate, including gathering feedback on future event topics and encouraging completion of the event survey when applicable.
