Commercial Assistant
Bodo Moeller Chemie Japan K.K.
Commercial Assistant | Sales Administration & Import Operations | Tokyo | Full-time
Please apply through LinkedIn: https://www.linkedin.com/jobs/view/4441371411
Build the Next Stage of a Growing Japan Business
Bodo Moeller Chemie Japan K.K. is the Japan entity of an international specialty chemicals group founded in 1975. We supply advanced materials and technical solutions to customers in aerospace, defense, energy, electronics, automotive, and other high-value industries.
This role combines the stability and resources of an established international group with the energy and ownership of a growing local business. Since launching in Japan in 2024, we have grown from zero customers to 50 and achieved profitability. We are now strengthening our team for the next phase of growth.
As Commercial Assistant, you will sit at the center of our customer experience and supply chain - coordinating quotations, orders, imports, logistics, inventory, and delivery updates. Your work will help important industrial customers receive the specialty materials they need, when they need them.
What You Will Do
· Respond to customer inquiries and support day-to-day account needs professionally.
· Prepare quotations, order confirmations, delivery notes, invoices, and related documents.
· Review customer orders and place purchase orders with overseas suppliers and group companies.
· Coordinate imports, customs clearance, international freight, domestic delivery, and warehouse activities.
· Track lead times, inventory, and shipments, and proactively update customers.
· Communicate with overseas colleagues at Bodo Möller Chemie and suppliers by email in English.
· Help improve workflows, templates, and internal processes as the Japan business grows.
Why This Role Stands Out
· Visible impact supporting customers in some of Japan’s most advanced and important industries.
· Broad experience across customer service, sourcing, import, customs, logistics, and delivery.
· International exposure through regular collaboration with overseas suppliers and colleagues.
· Real ownership and the chance to shape how a growing local business operates.
· Structured onboarding, with responsibilities introduced step by step during the first three months.
What We Are Looking For
· Experience in sales administration, customer service, order management, import/export, logistics, or a related field.
· Strong attention to detail, follow-through, and the ability to manage several priorities.
· Native-level Japanese proficiency, both written and spoken, including the ability to communicate clearly and professionally with customers and business partners.
· Practical English reading and writing skills; TOEIC 450 or equivalent is a general guideline.
· Comfort with Microsoft Office and learning new business systems and digital tools.
· A positive, service-minded approach and interest in helping build a growing organization.
· Eligibility for appointment in Japan as a Poisonous and Deleterious Substances Supervisor (for example, through an applicable university chemistry major, pharmacist qualification, or the relevant examination).
Work Style and Benefits
· Hybrid work: in principle, one day per week in the office and four days remotely.
· Modern office at Hibiya Fort Tower in the Toranomon / Kasumigaseki area.
· Meal allowance, commuting expenses, birthday leave, and paid annual leave.
· Free online English lessons, TOEIC examination support, and qualification allowance.
· Relo Club employee benefits, including travel, leisure, dining, and shopping discounts.
· Company laptop and smartphone.
How to Apply
Please apply through LinkedIn: https://www.linkedin.com/jobs/view/4441371411
We welcome applicants who want to use their commercial, logistics, language, or chemistry background to help build a responsive and trusted specialty chemicals business in Japan.
Recruitment Agency Disclaimer
Neither Bodo Moeller Chemie Japan K.K. nor Bodo Möller Chemie GmbH will accept unsolicited resumes or candidate referrals from recruitment agencies. No referral fee, placement fee, success fee, or other compensation will be paid for any candidate submitted without a prior written agreement and a specific request from our company.
